Administrative Assistant (Part-time)

About the position

The position involves working collaboratively with the Director of Pastoral Care for various departmental, multi-disciplinary, and health system responsibilities. The role includes composing and typing correspondence, proofreading and editing documents, compiling data for reports, coordinating the director's calendar, and maintaining systematic record-keeping for department activities. The position is part-time, with hours from Monday to Friday, 9 AM to 1 PM.

Responsibilities

• Works collaboratively with Director of Pastoral Care for all projects related to director's departmental, multi-disciplinary, and health system responsibilities.
• Composes and types correspondence according to supervisor's direction, as well as memos, forms, charts, tables, records, reports, and other documents as requested from rough drafts or dictation.
• Proofreads and edits final draft materials and submits to supervisor for signature.
• Complies data for administrative and statistical reports in an accurate manner and types these reports.
• Gathers appropriate data for the preparation and monitoring of department budgets and accounts.
• Coordinates calendar for director, as well as scheduling of appointments, telephone communication, and correspondence for the director.
• Updates and distributes necessary documents related to department (i.e., policies and procedures, staff meeting minutes, address/birthday/disaster lists, staff assignments, etc.) as well as distributing incoming mail to all staff.
• Coordinates departmental and multi-disciplinary conferences and meetings for department members.
• Makes arrangements for rooms, food, equipment, etc. Completes necessary paperwork and prepares appropriate materials for distribution.
• Maintains secretarial files and a systematic record keeping systems for department activities in a complete, up-to-date and accurate manner.
• Assesses, orders, and maintains necessary supplies for office and department.
• Responds to routine inquiries for information in an accurate and timely manner.
• Relays timely and accurate information to department members received through referrals, telephone calls, messages, pagers, etc.
• Updates bulletin boards/information items for chaplains and pastoral volunteers.
• Assists staff chaplains with their special projects, as approved by director.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)