Director of Grants – Billing, Compliance & Financial Reporting

About the position

Reporting to the CFO, the Director of Grants – Billing, Compliance & Financial Reporting, is responsible for the oversight of grant and contract budgeting, including tracking & modifications, invoicing & collections, maintaining comprehensive databases of critical & historical information, and timely compliance regarding all third party-funder reporting requirements. An aspect of this role is to serve as the primary internal and external liaison for fiscal grant management. This individual will work with program teams and accounting staff to ensure financial information used primarily for billing, reporting and compliance purposes is received and processed in a timely and accurate manner. This position requires active management of all program audits, monitoring visits and any other important ad-hoc requests from third parties.

Responsibilities

• Participate in new-grant implementation meetings with Program Managers, to ensure new-grant budgets are properly developed with a ‘bottom up’ approach and in accordance with fiscal requirements.
• Oversee the annual budgeting process for grants and contracts, ensuring each budget is prepared following guidelines set forth in underlying funders’ governing documents.
• Responsible for periodic reporting requirements, following fiscal compliance parameters.
• Meets with Program Directors and Managers on a regular basis to review program’s fiscal results (actual program year-to-date expenditures vs. budget).
• Reviews budget modifications.
• Participates in the monthly financial close and owns all billing and related GL balances for revenue and receivables, properly supported by relevant documentation.
• Work closely with AP and Payroll team members to validate grant-related expense reclassifications with Program staff.
• Assists with improving data systems for grant performance reporting and invoicing that are effective in reducing errors and increasing productivity.
• Monitors aging receivables and performs outreach to funders to resolve barriers to prompt receivables payments.
• Provides accurate and timely financial reports and cash flow forecasts to management for decision-making purposes.
• Prepares regular reports on grant billing activities and provides updates on the status of unbilled receivables and resolves pending hurdles.
• Acts as go-to person with funders and financial monitors and responds to inquiries to provide financial information and supporting documentation.
• Leads the resolution of audit findings.
• Active and hands-on involvement with all program year-end closeouts.
• Provides leadership in strengthening internal communications with staff at all levels throughout the organization; creates and promotes a positive and supportive work environment.
• Develop and mentor staff and prepare performance evaluations.
• Develops, implements, and maintains accounting policies and procedures to ensure the consistent and proper treatment of financial transactions.
• Performs special project tasks on an as needed basis.

Requirements

• Must have a BA or BS in Accounting (or related courses) with at least seven (7) years similar work experience.
• A professional track record leading a grants invoicing team in a non-profit environment for at least five (5) years.
• An accomplished and motivated self-starter, independent thinker and focused on meeting milestones to achieve organizational goals & departmental objectives.
• Function as a team motivator, leading in an environment that can at times be challenging & demanding, requiring quick execution and with a high degree of accuracy.
• Skilled at working cross functionally, actively manifesting a strategic partner attitude.
• Strong organizational skills and the ability to prioritize and manage competing deadlines and priorities, often changing on short notice.
• Must be able to simultaneously multi-task different process workstreams and volumes of data yet be able to synthesize results from a broad organizational perspective.
• Proficiency with NetSuite and Concur software applications – highly desirable.
• Excellent research and analytical critical thinking skills are required.
• Strong written and verbal communication skills.
• Proficient in the use of Excel including VLOOKUP tables and pivot tables and with the use of other Windows software programs (i.e., Word, Power Point, etc.).