Marketing Assistant

About the position

The Marketing Assistant is a key member of the marketing team, supporting the firm's growth by executing a wide range of administrative, creative, and technical tasks. This role is instrumental in supporting marketing operations, proposals and new business pursuits, internal and external event coordination, and team engagement initiatives. The individual will collaborate closely with cross-functional teams to enhance the productivity, quality, and scalability of marketing output; elevate the visibility and effectiveness of marketing programming across the Hawaii region; and help foster a workplace culture rooted in RLB's core values of Truth, Trust, Together, and Tomorrow.

Responsibilities

• Manage vendor communications and coordination for marketing-related services.
• Maintain organized digital and physical filing systems for marketing inventory, assets and documentation.
• Coordinate onboarding procedures, including development and distribution of materials and communications.
• Coordinate and schedule staff headshots, and maintain an organized, up-to-date photo library for marketing and proposal use.
• Assist in the planning and coordination of client appreciation and giving initiatives.
• Register staff for business development and networking events.
• Process check requests and card payments for event participation and production needs.
• Support the creation and distribution of internal and external reports.
• Assist in the preparation of qualifications packages and other pursuit-related materials.
• Coordinate and complete teaming forms, client questionnaires, and compliance documentation.
• Maintain and update resumes and other collateral to support pursuit efforts.
• Maintain Project Records in CRM; utilize the platform to assist with client and market research.
• Collaborate with technical staff to gather content and ensure timely, high-quality submissions.
• Support marketing planning and campaign execution.
• Assist in the development and formatting of technical documents to align with branding standards.
• Create and update templates for administrative and marketing use.
• Support marketing outreach efforts through accurate CRM data management.
• Develop and distribute the weekly internal 'Industry Updates' newsletter.
• Assist in planning, content development, coordination and providing day-of support for internal and external events to ensure smooth execution and impactful experiences.
• Coordinate logistics, materials, and A/V support for meetings, training sessions, and presentations.

Requirements

• Bachelor's Degree in Business, Communications, Marketing, or related field.
• A minimum of 2 years' experience preferred.
• Efficient in Microsoft Office including Word, Excel and PowerPoint.
• Proficiency in Adobe Creative Cloud Apps, including InDesign.

Nice-to-haves

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team in a fast-paced environment.
• Strong ability to prioritize tasks effectively, meet deadlines.
• Willingness to learn and adapt to new tasks while maintaining a solutions-oriented approach.
• Creative mindset with a passion for storytelling and content creation.

Benefits

• Hands-on role in a leading professional services firm with established global brand.
• Opportunity to work on diverse projects as part of the Hawaii Region and North America marketing team.
• Mentorship and guidance from experienced professionals.
• A dynamic and supportive work environment that fosters creativity and innovation.