About the position
Founded in 2012, Arkatechture has grown into a nationally recognized data and technology company, partnering with organizations across the fintech, AI, and financial services spaces. We combine deep industry knowledge with technical expertise to help our clients unlock the full potential of their data. Whether it’s modernizing infrastructure, building analytics platforms, or leveraging AI for smarter decision-making, we thrive at the intersection of innovation and impact. Our team is made up of curious, collaborative, and community-minded professionals who are passionate about solving complex problems and staying ahead of what’s next in data and technology. While our roots are in New England, our reach is nationwide, and we support flexible, remote-friendly work to match. Arkatechture has an excellent opportunity available for an experienced Events Coordinator with a specific set of skills to join our team. This position involves the coordination, planning, and implementation of a variety of marketing/sales events, logistics, and campaigns in support of the company’s strategic goals and marketing/sales objectives. This person must be highly organized, a great communicator, and comfortable juggling multiple projects and deadlines at a time. The successful candidate will enjoy collaborating with individuals throughout the company and possess a drive for excellence to ensure all the marketing and sales support needs are being met successfully. This is a hybrid role that requires physical proximity to Portland, ME for specific in-office tasks such as shipping tradeshow materials, organizing branded swag, and coordinating local events.
Responsibilities
- Planning and coordination of events such as trade shows, internal company events, user groups, customer events, webinars, conferences, and on-site sales trips
- Complete event registrations and coordinate with attendees for travel & lodging
- Identify, secure, and coordinate speaking engagements (in-person & virtual)
- Complete virtual booth setups, submit logos and company descriptions
- Procure, organize, and maintain branded and printed promotional items
- Coordinate and meet with event attendees on pre-event, during-event, and post-event activities to include digital communications and event checklists to drive awareness with our audiences
- Curate event attendee lists, manage uploads to CRM, and create leads from events
- Work within an established budget and contribute updates with actual costs, in addition to collaborating with the Accounting team for invoicing
- Identify creative opportunities to differentiate Arkatechture, its solutions, and services from competitors at events
- Participate in regular sales and marketing meetings
- Contribute updates to project management for event marketing activities & deadlines
- Create & define requirements for branded promotional materials
- Collaborate with the marketing team on social media promotions, marketing analytics, and industry trends
- Support speaker preparation, including presentation materials, talking points, and coordination with internal subject matter experts for speaking engagements
- Coordinate logistics for sponsored or co-hosted partner events
- Facilitate post-event evaluations, surveys, and reporting to gather feedback and improve future event performance
- Track event ROI and KPIs in collaboration with marketing operations and sales
- Other duties as assigned, including but not limited to general office administration, mailing client gifts, participation in fun committee planning, and more
- Able to travel to the office for tradeshow booth preparation, shipments, and event locations up to 25% of the time
Requirements
- Two (2) years of relevant marketing or events coordination experience
- Candidate must be well-organized and able to manage projects efficiently
- Effective communicator who is resourceful, innovative, and a proactive problem solver
- Ability to work collaboratively and independently, as each task requires
- Bachelor's degree in Marketing, Communications or comparable work experience
- CRM experience with HubSpot or Salesforce
- Analysis and reporting on event activities and results
- Familiarity with a remote work environment (Gmail, Slack, JIRA, Excel, Zoom, etc.)
Nice-to-haves
- Certificate or degree in Events Management & Planning or similar
- Experience managing vendor relationships (e.g., booth design, A/V, catering, promotional item suppliers)
Benefits
- Flexible, remote-friendly work environment
