About the position
The Office Assistant at Andrews Terrace is responsible for providing administrative and organizational overflow support for the property management/leasing office. The focus will be on purging wait lists and organizing them for each identified property. This role requires physical attendance at the assigned work location (Corporate Office) during scheduled hours.
Responsibilities
- Provide customer service to residents and applicants where necessary.
- Maintain files in an organized and accessible manner in accordance with Conifer standards of operations, to include updating information for the wait list and creating new filing systems as needed.
- Perform general clerical duties including data entry, filing, mail, phones, copying, scanning, and other duties as assigned.
- Compose, prepare, and proofread correspondence, office memos, reports, and monthly newsletter, maintaining required confidentiality at all times.
- Make recommendations for improvements in correspondence if appropriate.
- Answer multi-line telephone system, take accurate messages, and screen and direct telephone calls in a professional manner.
- Process incoming and outgoing mail by operating postage meter.
- Operate standard office equipment efficiently to include multi-line telephone system, computer with printer, photocopy machine, facsimile machine, scanner, and postage meter.
- Perform other job-related duties as assigned.
- Demonstrate flexibility to assist at other properties when assigned.
Requirements
- Minimum High School Diploma or Equivalent.
- Minimum 1+ years’ administrative office and customer service experience required.
- Proficient MS Office skills (Word, Excel, Outlook).
- Excellent office clerical skills – phones, mail, data entry, filing.
Nice-to-haves
- AAS in Business a plus.
- Compliance knowledge or prior experience with HUD-Sec. 8, Low Income Housing Tax Credit or willing to obtain is helpful.
- Certifications in housing industry a plus.
- Prior Yardi Voyager preferred or other housing industry software.
Benefits
- Competitive Pay
- 401(k) with company match
- Ongoing training and career growth opportunities as Conifer grows & expands their footprint.
- Extraordinarily positive culture & environment
- Robust employee referral payment program
