Office Coordinator

About the position

Kanawha Scales & Systems, a division of American Equipment Holdings, is one of the leading Industrial Weighing solutions providers in the United States. Over the years, our ability to grow and set ourselves apart from the competition is the result of a tried and true philosophy – take care of our customers and take care of our people. We also believe that our people matter, which is why we are committed to providing our team members with competitive wages, attractive benefit offerings, and abundant training offerings. As one of the fastest growing companies in our industry, new opportunities are regularly available that enable our team members to develop, grow, and pursue their career passions.

Responsibilities

• Sorting and distribution of all Incoming and metering all outgoing mail
• Makes reservations for other offices for any training schedule at the corporate location
• Handles all incoming calls and distributes to appropriate employee/department
• Works within our ERP accounting system (Infor Cloud Suite)
• Calculates and balances received daily checks and scans all to bank by electronic software
• Applies all payments (checks and ACH) directly to invoices, within the ERP system
• Processes A/P checks and mails after weekly check runs
• Scans and images A/P invoices and places in workflow
• Posts A/P invoices to appropriate GL account
• Assists with imaging tax returns for Tax Preparer
• Assists other departments with various tasks
• Any other work-related duties as assigned by management

Requirements

• High School Diploma (or equivalent)
• Knowledge and proficiency in basic computers/software skills
• Ability to answer multi line phone system with ease
• Pleasant and clear voice when answering phones
• Proven initiative and a positive attitude
• Highly dependable
• Pass drug test
• Submit to a background check

Nice-to-haves

• Excellent Microsoft Office skills, including Word, Excel, and Outlook
• Ability to multitask
• Good customer service skills
• Team player
• Strong attention to detail
• Self-motivated

Benefits

• Three Medical Plan offerings through Cigna
• FSA & HSA options for healthcare
• Critical Illness, Accidental, and Hospital Indemnity Plans
• Dental
• Vision
• STD & LTD
• Basic & Voluntary Life AD&D
• 4% Matching 401K
• 80 hours PTO
• Company provided PPE