About the position
Veeam is looking for an enthusiastic event marketer with 4-5 years' proven experience in event management to join our Global Events team as a Senior Event Specialist. The ideal candidate is a self-starter, problem solver, communicator, is detail orientated and has excellent project management and organizational skills. This person will support the team who plan, manage, and execute memorable and engaging experiences across a portfolio of internal and external events that drive a variety of KPIs. They must be a self-starter who thrive in ambiguity, proactively seeks solutions, and embrace change with agility. The candidate should be comfortable making independent decisions and taking ownership of tasks while balancing multiple priorities. This person will report to the Director of Global Events but will support other business owners and project leads across several programs assigned by our senior leadership team.
Responsibilities
- Support a variety of global in-person and online events of varying scales, with an emphasis on delivering unique, memorable engagement opportunities for internal and external audiences.
- Lead individual workstreams across events, ensuring timely delivery of milestones that align with event strategies and business goals.
- Collaborate with Sales, Product Marketing, Sales Enablement, and Corporate Marketing to define event objectives, align messaging, and ensure consistency across all touchpoints.
- Manage day-to-day operations with external agency partners, including briefings, timelines, deliverables, and budgets.
- Oversee logistics for contingent workers, including onboarding and offboarding, and support team offsites through coordination and execution.
- Support internal department operations, including scheduling meetings, capturing action items, and maintaining team resources and SOPs.
- Submit and track purchase requisitions and invoices using Coupa; reconcile against event budgets and maintain accurate budget tracking tools.
- Own the attendee registration process; manage updates to attendee portals and microsites; pull reports and analyze event platform data to evaluate performance and drive improvements.
- Propose, manage, and fulfill attendee gifting and incentive initiatives.
- Continuously optimize event formats and experiences by testing new engagement tactics and technology for both in-person and virtual environments.
- Submit requests for giveaways and incentives through internal systems; draft terms and conditions; coordinate with Legal for approvals.
- Manage visa letter requests from creation through delivery; research and apply updated guidelines as needed on a case-by-case basis.
- Develop clear, audience-specific event communications, including promotional messaging and attendee-facing content.
Requirements
- 4-5 years of experience in event management or experiential marketing.
- Independent self-starter who is proactive, adaptable, and thrives in fast-paced environments.
- Keen interest in attendee behavior and passionate about creating impactful experiences.
- Analytical and data-driven, with the ability to explain event data stories.
- Excellent problem-solving skills and ability to manage suppliers and budgets.
- Strong project management skills with a commitment to organization and quality control.
- Tech literate with hands-on experience working with registration and online experience platforms.
- Experience with contract negotiation.
- Excellent presentation, written, and verbal communication skills.
- Experience with project management software such as Monday.com.
- Familiarity with content management systems such as SalesForce.
- Proficient in Microsoft Office Suite, especially PowerPoint and Excel.
- Ability to travel, internationally and domestically, up to 30% of the time.
Benefits
- Unlimited PTO
- Medical, dental, and vision benefits that start on day one
- Flexible spending accounts
- Life insurance and short-term and long-term disability coverage
- Family planning support benefits, along with 100% paid maternity and parental leave
- 401k match
- Veeam Care Days - additional 24 hours for your volunteering activities
- Professional training and education, including courses and workshops, internal meetups, and unlimited access to online learning platforms.
