About the position
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for managing vendor bills, maintaining accurate records, and ensuring timely payments while resolving discrepancies and maintaining compliance with company policies. This role requires strong attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced environment. Experience with NetSuite is highly advantageous and will provide a strong foundation for future growth opportunities within the company.
Responsibilities
- Go through and input all Vendor Bills and investigate any discrepancies in the AP Email Folder.
- Record all CC Receipts in the system and attach in Box-Folder; process PO if related to a PO purchase from the TW Receipt Email Folder.
- Reply to all Vendor payment inquiries via email or phone; follow up or direct to Finance Director if unable to resolve on own.
- Process any Tasks in NetSuite for Billing of POs or other inquiries.
- Review and resolve Open PO Listing to keep current.
- Reconcile processed work by verifying entries and comparing system reports to balances.
- Charge expenses to accounts and departments by analyzing invoice/expense reports; recording entries.
- Record Credit Card receipts and perform the first step of reconciliation for them to GL accounts.
- Process Check Deposits when Accounting Assistant is unavailable.
- Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation.
- Issue stop-payments or purchase order amendments.
- Complete other miscellaneous items as assigned.
- Protect the organization’s value by keeping information confidential.
- Accomplish accounting and organization mission by completing related results as needed.
Requirements
- Associate's or Bachelor's Degree in Accounting.
- 1-2 years’ experience in a high-volume accounts payable department.
- Previous experience with NetSuite or other ERP software.
- Excellent verbal and written communication skills.
- Strong detail orientation.
- Strong organizational skills.
- Ability to work at a fast pace and under pressure.
- Advanced customer service skills.
