Admin Assistant 2/Post Secretary - Forsyth

About the position

The Georgia Department of Public Safety (DPS) oversees the day-to-day operation of the Georgia State Patrol (GSP), Capitol Police and the Motor Carrier Compliance Division (MCCD). We currently have a challenging and rewarding opportunity for an Admin Assistant 2 at Post 44/Forsyth of the Georgia State Patrol. This position is perfect for candidates who seek a challenging opportunity to serve the citizens of Georgia while providing critical administrative support to Troopers and other department personnel. Under the supervision of the Post Commander, the Admin Asst 2 performs a wide range of administrative and office support activities to help ensure that the Patrol Post is running smoothly and efficiently.

Responsibilities

• Providing administrative support to the department.
• Preparing a variety of correspondence, reports, and forms.
• Establishing and maintaining the post's filing system.
• Composing correspondence.
• Working closely with the department's Open Records Unit to respond to open records requests involving the Patrol Post.
• Scheduling appointments and maintaining calendar of activities, meetings and various events for the Post Commander, Headquarters Field Command, and other sworn personnel.
• Serving as the receptionist for the Patrol Post to include answering and transferring incoming calls appropriately and/or taking messages, greeting visitors, and directing to proper locations.
• Providing general information to the public regarding department activities of a public nature and referring difficult and unusual problems to the appropriate official.
• Monitoring the use of supplies and placing orders for replenishment utilizing a P-Card procurement system.

Requirements

• High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent.
• Excellent computer skills.
• Ability to effectively multi-task and prioritize tasks and assignments.
• Strong commitment to providing excellent customer service to both internal and external customers.

Nice-to-haves

• Experience working independently with Microsoft Office products (Word, Excel, PowerPoint, and Outlook).
• Previous experience processing Open Records requests for a public sector employer.
• Successful experience providing administrative support for a unit that included dealing with issues, situations and documents of a sensitive and/or confidential nature.
• Experience composing and formatting correspondence and other documents.
• Experience copying DVDs.
• Purchasing experience, specifically E-procurement and purchasing card reconciliation.