Administrative Assistant/Human Resources

$49,920 - $56,160/Yr

Ambulatory Medical Practices MSO Inc. - Valhalla, NY

Full-time - Entry Level

Valhalla, NY

11-50 employees

About the position

The Administrative Assistant - Human Resources position at Ambulatory Medical Practices MSO, Inc. (AMP) involves providing essential administrative support to the HR department. This role is crucial for managing employee onboarding, maintaining HR databases, processing benefits, and facilitating recruitment efforts. The position requires effective communication and organizational skills to ensure smooth HR operations within a multi-specialty medical practice.

Responsibilities

• Conduct new hire orientation for all new employees.
• Educate, compile and process all onboarding paperwork for new hires; organize and track employee process within the onboarding process.
• Maintain organized and up-to-date employee and HR files; prepare employee status change forms.
• Maintain HR databases to review, input and keep track of employee information.
• Process benefits enrollments, changes and terminations.
• Prepare leave of absence paperwork and complete applicable claim forms; track all LOA requests including FMLA, Paid Family Leave and Disability.
• Reconcile monthly carrier invoices.
• Answer employee questions about company policies, HR regulations and benefits.
• Set up educational in-services to all employees for benefits; assist with annual open enrollment.
• Assist with documentation concerning grievances, terminations, absences and performance reports.
• Serve as point of contact for employment agencies to facilitate an organized recruitment.
• Maintain recruiting database, post job openings, gather information from applicants, review resumes, schedule interviews, conduct initial phone screens, verify prior employment, conduct background checks and provide offer letters to new candidates.
• Communicate with managers, supervisors, physicians, co-workers effectively by phone, written, and email or in person.
• Schedule appointments and Zoom meetings, maintain calendars, copy files, and enter data into the computer.

Requirements

• 3+ years Human Resources experience, preferred
• High School diploma; degree or SHRM PHR certification a plus
• General knowledge of various employment laws and practices
• High ethical standards and ability to exhibit a high level of confidentiality
• Positive outlook with effective oral and written communication skills
• Ability to communicate and work effectively with others
• Must be organized, detail-oriented and have exceptional follow-up/follow-through skills
• Light timekeeping and payroll experience, preferred
• Proficient in Microsoft Office

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Employee discount
• Life insurance