Administrative Assistant V

$56,000 - $86,000/Yr

HILL International - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

Hill International is seeking an Administrative Assistant V in Los Angeles, California. This role involves a variety of administrative tasks including preparing correspondence, maintaining calendars, coordinating meetings, and supporting project documentation and reporting. The position requires strong attention to detail, excellent communication skills, and the ability to manage multiple tasks effectively.

Responsibilities

• Prepares correspondence in various formats.
• Maintains calendars and coordinates meetings.
• Takes meeting minutes and logs information.
• Handles phone calls and greets visitors.
• Supports projects with document control and financial processes.
• Creates reports and PowerPoint presentations.
• Tracks documents and assists with various tasks as needed.

Requirements

• Post-secondary education required.
• 15 years or more experience as an administrative assistant.
• Ability to prepare correspondence in various formats.
• Strong written and verbal communication skills.
• Ability to maintain calendars for safety teams and training.
• Experience with Microsoft Office Suite, Bluebeam, Pro-core, Prolog, VEO.
• Ability to create and maintain SharePoint sites.
• Experience with office machines such as copiers and fax machines.

Nice-to-haves

• Flexibility to adjust to new tasks as needed.
• Strong interpersonal skills to interact positively with employees and contractors.
• Experience in monitoring and maintaining email accounts.

Benefits

• AD&D insurance
• Commuter assistance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Legal assistance
• Identity theft protection
• Pet insurance
• Auto & home insurance
• Critical illness insurance