Administrative Coordinator - Remote - Nationwide

$50,502 - $63,149/Yr

Vituity - Sacramento, CA

Part-time - Entry Level

Remote - Sacramento, CA

251-500 employees

Professional, Scientific, and Technical Services

About the position

The Administrative Coordinator at Vituity plays a crucial role in supporting the organization's mission to transform healthcare. This position involves a variety of administrative tasks aimed at enhancing workflow efficiency, managing communications, and assisting leadership with scheduling and travel arrangements. The role emphasizes teamwork and collaboration, contributing to a culture that values shared accomplishments and recognition.

Responsibilities

• Communicate messages, inquiries, and issues effectively and professionally, respecting confidentiality.
• Complete a variety of administrative tasks including managing calendars, expense reports, and travel arrangements.
• Prepare professional reports and presentations as directed.
• Manage daily administrative duties to enhance efficient workflow.
• Assist leadership with calendar support, including scheduling meetings and managing conflicts.
• Make travel arrangements in accordance with company policy.
• Prepare and edit correspondence and other documents.
• Conduct research and analyze data to prepare reports and documents.
• Coordinate and staff meetings/events/conference calls as instructed by leadership.
• Review operating practices and implement improvements where necessary.
• Utilize and enter data into department databases.
• Maintain reporting, time and expenses, project status reports, and budget reports.

Requirements

• High School Diploma or GED equivalent required.
• Two years of administrative or office support experience required.
• 3-4 years of increasingly complex administrative support and project coordination experience preferred.
• Previous experience supporting a Marketing team is preferred if assigned to the Marketing department.
• Strong customer service skills with client interactions both verbally and written.
• Detail-oriented and organized with the ability to juggle multiple tasks and prioritize effectively.
• General knowledge of administrative procedures and standard business office practices.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Nice-to-haves

• Previous customer service experience preferred.
• Ability to work independently with drive and initiative.
• Strong analytical skills and creative conceptualization ability.
• Demonstrated ability to handle detailed work accurately and quickly.

Benefits

• Superior health plan options including dental and vision coverage.
• Top Tier 401(k) retirement savings plan with a $1.20 match for every dollar up to 6%.
• Outstanding Paid Time Off: 3-4 weeks' vacation and paid holidays.
• Sabbatical options available.
• Student Loan Refinancing Discounts.
• Professional and Career Development Program.
• EAP, travel assistance, and identity theft protection included.
• Wellness program and community initiatives.