Content and Learning Coordinator

National Council Of Teachers Of Mathematics - Reston, VA

Full-time - Entry Level

Remote - Reston, VA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Content and Learning Coordinator at the National Council of Teachers of Mathematics (NCTM) plays a crucial role in supporting the Content and Professional Learning Division. This position involves managing various administrative tasks related to programs and services, ensuring effective communication, and organizing materials for professional development events. The coordinator will also assist in maintaining content for the division's intranet and provide support for committee and task force activities.

Responsibilities

• Supports the Content and Learning Division in all activities pertaining to programs and services.
• Produces, edits, reviews, proofs, and tracks contracts and statements of work for presenters and consultant services.
• Creates, organizes, and maintains complex project files, consisting of reports, contracts, invoices, budgets, and correspondence.
• Completes and distributes contracts as directed to schools/districts for professional services.
• Monitors professional development email and ensures that all messages are answered either personally or by the appropriate staff.
• Monitors and maintains the professional services calendar which includes all onsite and virtual professional development (PD) with schools/districts.
• Develops a coaching schedule for all long-term PD contracts.
• Organizes all materials and handouts for preconference speakers at the Regional and Annual Meetings and coordinates timely shipping.
• Organizes all materials and handouts for any additional PD events (ex. Institutes).
• Supports professional development, publications, research, and/or conference services onsite at the Regional and Annual Meetings based on need.
• Works with the hotel on affiliate functions in conjunction with the Annual Meeting and Regional Conferences.
• Coordinates and supports communication with invited speakers (Ignite, roundtable etc.).
• Supports Conference Services with all aspects of the Research Conference Track at the Annual Meeting and Exposition.
• Assists in preparing accurate and complete committee, task force, and panel materials/packets.
• Updates contact information on CGI, COMAD, and member volunteer rosters.
• Assists with the preparation and coordination of committee, task force, and panel meetings, including meetings on and off site, online, and on the phone.
• Coordinates with appropriate staff for hotels, meeting rooms, catering, materials, and other arrangements necessary for events and meetings of committees, task forces, and panels.
• Maintains content for the intranet pages pertaining to the division.
• Updates Intranet calendar with all division events.
• Provides assistance on special projects as needed.
• Reviews and edits all PD videos before distribution.
• Manages and routes all BrightKey questions and requests for the division.
• Catalogs NCTM books and journals.
• Sends copies of new NCTM publications to Board/committee members.
• Maintains and organizes files for the division.
• Coordinates inter-department communications and work requests (marketing, publications and communications, e.g., editorial reviews, proofreading requests, etc.).
• Manages and processes author royalty payments.
• Supports conference speaker database management.
• Supports AED of Content and Professional Learning with other administrative duties as assigned.
• Travel to NCTM Annual Conference and Regional Meetings.

Requirements

• Bachelor's degree desired.
• Three to six years administrative office experience.
• Experience working in a non-profit setting is preferred.
• Proficiency with MS Office, intermediate or greater knowledge of Word and Excel required.
• Proficiency with Adobe Acrobat Pro.
• Advanced oral and written communication skills for both face-to-face and online interactions.
• Ability to organize work effectively.
• Ability to work well independently and in a team environment.
• Ability to work under tight deadlines.
• Ability to prioritize, plan, and manage multiple activities simultaneously.

Benefits

• Free parking
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• 401(k) matching
• Retirement plan