COORDINATOR - MARKETING

About the position

The Coordinator - Marketing position at Seminole Brighton Bay Hotel & Casino involves providing support for the Marketing Department in areas such as special event coordination, purchasing, invoicing, and promotions. This is a salaried position where tips may not be accepted. The role requires consultation with management for planning promotions and events, acting as a Master of Ceremonies, coordinating services for events, overseeing expenditures, and maintaining detailed account files and budgets. The position also includes administrative duties, ensuring compliance with gaming guidelines, and maintaining a clean and safe work environment.

Responsibilities

• Consult with management and assist in planning promotions, special events, and marketing programs.
• Act as a Master of Ceremonies for promotions and events.
• Coordinate services for events including accommodation, transportation, catering, and security.
• Execute tasks related to equipment requirements and safety compliance.
• Oversee expenditures for special events and maintain budget records.
• Generate and adjust Banquet Event Orders (BEOs) and communicate changes.
• Submit event invoices into the purchasing system.
• Review event bills for accuracy and approve payments.
• Assemble and supervise a special event team of volunteers.
• Perform administrative duties such as processing invoices and monitoring budgets.
• Coordinate projects with contractors and ensure compliance with state codes.
• Assist in formulating themes and budget specifications for promotions.
• Ensure compliance with Seminole Gaming guidelines for promotions.
• Execute promotions in the casino and assist patrons.
• Ensure promotional materials are displayed and recovered post-event.
• Establish reports to monitor expenses against budget.
• Communicate event information to operating departments.
• Maintain inventory control of promotional items.
• Produce passes, tickets, and control logs as needed.
• Handle unexpected emergencies during projects.
• Maintain confidentiality of company and guest information.

Requirements

• A college degree in Hospitality, Event Planning, Marketing, or Public Relations preferred.
• 3 years or more of similar administrative experience required.
• High School Diploma/GED required.
• Computer literate with knowledge of Microsoft Office and Adobe Photoshop.
• Basic mathematical skills.
• Familiarity with I-series/MMS and event management software preferred.
• Strong organizational, communication, and multi-tasking skills.
• Ability to prioritize multiple projects and meet deadlines.
• Positive attitude and exceptional guest service skills.
• Ability to work independently and manage time effectively.

Nice-to-haves

• Casino experience preferred.
• Familiarity with event management software such as Daylight, Delphi, or Caterease.

Benefits

• Competitive benefits and a great work environment.