Executive Assistant

About the position

The Georgia Department of Labor (GDOL) is seeking highly qualified applicants for a full-time Executive Assistant to provide administrative support to the Chief Operations Officer and the Chief of Staff in the Commissioner's Office. This position is located at 148 Andrew Young International Blvd., NE, Atlanta, Georgia 30303 and will report to the Chief of Staff.

Responsibilities

• Manages the calendars, including scheduling and coordinating internal and external meetings, anticipating conflicts, prioritizing engagements, and ensuring adequate preparation time for all events. Some travel may be required.
• Plans, coordinates, and supports high-level meetings and events, including agenda development, attendee coordination, logistics, materials preparation, and post-meeting follow-up.
• Manages high-volume communication, including screening and routing calls, providing accurate information to internal and external stakeholders, and ensuring timely follow-up on all messages and requests.
• Drafts, edits, and disseminates high-quality communications, including official correspondence, executive summaries, meeting notes, reports, and briefings.
• Assist in the preparation of reports, gathering and researching information, preparing presentations, coordinating meetings, copying and filing, preparing notes, performing data entry, and other special projects as needed.
• Coordinates complex travel arrangements, including preparing itineraries, travel documentation, and expense reconciliation.
• Handles confidential and sensitive information with the highest level of integrity, maintaining privacy, and exercising discretion.
• Maintains an organized, efficient, and secure system for managing files and records, ensuring compliance with internal policies and state regulations.
• Performs other duties as assigned.

Requirements

• High School diploma/GED and three (3) years of professional job-related administrative support to a Senior Level role; or two (2) years of experience at the lower level Executive Admin Assist 1 (GSP141) or position equivalent.
• An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

Nice-to-haves

• 3+ years of advanced executive-level support, especially supporting individuals in executive roles.
• Strong command of Microsoft Office Suite including Outlook (calendar/email), Word, Excel, PowerPoint, Teams, and OneDrive.
• Strategic calendar and meeting management skills, coordinating for multiple stakeholders with conflicting priorities; advanced event coordination experience (e.g., state-level events).
• Competence in office logistics, including supplies, conference room scheduling, and equipment oversight.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to identify needs of the team and take initiative to address them or propose solutions.