Facilities Coordinator

$50,000 - $104,000/Yr

World YWCA - Chicago, IL

Full-time - Mid Level

Chicago, IL

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Facilities Coordinator at YWCA Metropolitan Chicago is responsible for managing a portfolio of locations, ensuring the maintenance and upkeep of buildings, and overseeing all activities within these facilities. This role emphasizes health and safety standards, vendor management, project management, and budget monitoring, while providing a supportive environment for team members and clients.

Responsibilities

• Manage maintenance and upkeep of assigned buildings.
• Oversee vendor management and maintenance repairs.
• Conduct weekly site visits to ensure operational efficiency.
• Implement office systems and manage office supply inventory.
• Coordinate office moves and assist with buildouts and close downs.
• Ensure compliance with life safety and cleanliness standards.
• Monitor building expense requisitions and vendor performance.
• Design and maintain filing systems and standard operating procedures.
• Supervise and support operations of mechanical and electrical systems.
• Perform and schedule preventative maintenance tasks.
• Order supplies and equipment for daily operations.
• Provide training and supervision on safety and building operations.
• Schedule safety drills and ensure compliance with safety protocols.
• Prepare and submit purchase order requests and invoices.

Requirements

• Minimum 1 year of facility management experience required.
• Strong customer service focus and ability to work with all levels of management and staff.
• Attention to detail and project coordination experience.
• Excellent interpersonal, analytical, and problem-solving skills.
• Proficient in Office 365 and related databases for facility management.
• Knowledge of basic accounting procedures.
• Valid driver's license and personal vehicle required for travel.

Nice-to-haves

• Commercial real estate experience preferred.