HR Benefits Administrator

About the position

The Benefits Administrator is responsible for supporting the Human Resources Department’s mission which is to maximize the potential of our greatest asset – our employees. We achieve this by developing and implementing policies, programs, and services that add value to the Yale Club while fostering a safe, positive, inclusive, and inspirational work place for all employees. The individual in this role is responsible for managing and administering the employee benefits programs, leaves of absences, and workers’ compensation for the Club.

Responsibilities

• Leave of Absence Administration – FMLA, PFL, WC, Personal, Medical, etc.; processing of disability forms for payment to the different 3rd party administrators.
• Worker’s Compensation: process employee accident/incident reports within 48 hours; interface with safety consultants from NYSIF, OSHA, and Friedlander; work with security to maintain safety supplies; process OSHA logs; maintain SDS master binder; ensure completion of Corrective Action Form (CAF); support/provide safety corrective action/training.
• Benefits Administration - Participate in the health insurance annual renewal; manage the open enrollment process, track monthly eligibility for health benefits and 401K; Oversee the allocation of employee benefits packages, issue benefits and 401K enrollment forms to new hires; manage the enrollment process with each carrier; enter deductions in the HRIS system; process monthly health insurance invoices, process terminations of health insurance with each carrier; generate and send COBRA notices for union and non-union staff.
• Handle inquiries from employees about the Club’s insurance and retirement benefits.
• Work with health care providers, benefits brokers, and Human Resources Director to identify new/better insurance plans.
• Manage pension plans, healthcare plans, and 401(k) plans.
• Maintain all confidential files, records of employee benefits and workers’ comp files.
• Work with insurance carriers and benefits brokers to solve employee disputes concerning benefits.
• Stay up-to-date on all state and federal regulations pertaining to insurance and employee benefits, FMLA regulations, Workers’ Compensation and OSHA compliance.
• In collaboration with the Payroll Administrator, processes all 401(k) loans, deferral changes, terminations, etc.
• Participate in annual pension audits and filing of 5500 forms.
• Support the development and implementation of Human Resources initiatives.
• Trains with the Employee Relations Manager to be able to cover the duties of this role in their absence.
• Provide administrative support to the Director of Human Resources.
• Perform all other HR duties as assigned by the HRD.

Requirements

• High School diploma/GED required; Degree in Human Resources, Industrial Psychology, Business Administration or related field highly preferred or a combination of education and experience.
• Knowledge of HRIS systems; knowledge of Paylocity a plus.
• A minimum of five (5) years of work experience in HR.
• Previous hotel or private club experience a plus.
• High-level proficiency in customer service is required.
• Experience overseeing benefit plans is highly preferred.
• A detail-oriented mindset with excellent organizational abilities.
• Empathy for employees and a knack for solving their problems.
• Proficiency in Microsoft Office required and working knowledge of Paylocity.