Marketing and Events Coordinator / Senior Marketing and Events Coordinator

About the position

Equity Methods is looking for an energetic, creative, and detail-oriented Senior Marketing & Events Coordinator to create high-impact events, ensure that we present our message successfully at conferences across the country, and uphold our reputation for outstanding hospitality. With rapid growth, we are running dozens of events, exhibiting at conferences, hosting webcasts, and growing our list of business initiatives. The successful candidate will be proactive, organized, a strong writer, comfortable working with different personalities, and able to execute in a fast-paced environment where good taste and sound judgment are prized. We are a culture that values high attention to detail, a bias toward action over talking, strong analytical reasoning, and uncommon common sense. Please note that this position requires availability for short 1-3 day trips, especially during conference season.

Responsibilities

• Act as a hub to coordinate and facilitate updates to marketing materials, working with content and consulting contributors to ensure that all message is updated prior to the event
• Work collaboratively and creatively with the graphic design team to develop event materials
• Act as the primary owner of the Marketing event calendar
• Track and drive progress on upcoming conference planning logistics such as registration, speaking submissions, booth selection, hotel deadlines, and more
• Spearhead the packing and shipping of marketing materials: booth, equipment, brochures, thought leadership, tchotchkes, dinner gifts, etc.
• Drive onsite conference success: Travel to conferences as needed; serve as the point person for exhibit hall vendors; set up and tear down booths, troubleshoot booth technology; take onsite photos and videos, host the booth as needed; engage in various forms of hospitality
• Coordinate with marketing and practice leaders on event follow-ups
• Create digital materials for webcasts, assist with room and audio preparation, operate webcast software, assist with post-production activities
• Demonstrate superb independent research and vetting skills to select venues and vendors to drive the best outcomes in quality, cost, and event execution
• Exhibit care and foundational knowledge in crafting high-quality event experiences, considering timing, food and beverage selection, decorations, atmosphere, entertainment, and more
• Support contact reach-out efforts by reviewing lists to ensure airtight accuracy, helping to ghost-write emails, track RSVPs, and interface with our marketing automation software
• Review contracts and negotiate with venues to arrive at final terms; be on top of all the details
• Develop and follow event day checklists to ensure everything meets standards and the execution conforms to the plan
• Coordinate onsite event logistics, working with vendors, providing onsite team direction, troubleshooting issues, ensuring a smooth attendee experience
• Track and nudge progress forward on open initiatives
• Work with teammates on community relations and charity initiatives
• Support holiday initiatives
• Coordinate on the ground logistics and pre-travel arrangements for various travel teams across marketing and other initiatives
• Support other ad hoc projects and events

Requirements

• Demonstrates a high comprehension level: the ability to work with numbers and spreadsheets, work within budgets, interpret maps and directions, and use software tools
• Able to communicate succinctly and adapt to different working styles and communication protocols
• Writes logical, grammatically correct instructions, directions, correspondence, etc.
• Possesses fabulous taste and creativity
• Familiar with a wide range of cuisines and dietary restrictions
• Able to get along with everyone and exhibit collaborative, reasonable behaviors
• Strong organizational skills, time management, and attention to detail
• Professional, discreet, able to handle sensitive situations with confidentiality and tact
• Self-motivated learner who seeks out relevant information, reads instructions, and thinks things through to their logical conclusion
• Possesses holistic, systems-oriented thinking
• Requests input and feedback on a regular basis; learns from prior experiences and incorporates learning into day-to-day activities
• Executes well with limited guidance and direction

Nice-to-haves

• Bachelor's or higher degree in any field, but otherwise qualified candidates with alternative credentials will be considered

Benefits

• Consistently rated a Top Company to Work for in Arizona