Office Support Associate - University of Illinois Extension

$40,400 - $40,400/Yr

University of Illinois - Grayslake, IL

Full-time - Entry Level

Grayslake, IL

Educational Services

About the position

The Office Support Associate at the University of Illinois Extension plays a crucial role in providing administrative and fiscal support to the unit. This position involves organizing and coordinating various clerical duties, ensuring efficient office operations, and assisting in the delivery of educational programs that enhance the quality of life for individuals and communities in Illinois.

Responsibilities

• Monitor petty cash for the office and make bank deposits.
• Serve as a proxy and process reimbursements in TEM for the unit.
• Reconcile P-card and T-card responsibilities for the unit office.
• Utilize T-card to secure travel arrangements and food supplies as requested.
• Report monthly sales tax for the county.
• Answer and direct incoming calls and greet visitors in the office.
• Maintain meeting room calendars and arrange internal and external meetings.
• Maintain filing system for both paper and online files.
• Utilize software to format materials such as reports, agendas, and meeting minutes.
• Assist County Director with compliance review records, including civil rights information.
• Assist educators and extension program coordinators with program materials and mailings.
• Create agendas and take minutes for staff meetings.
• Monitor office supplies and place orders when needed.
• Schedule equipment repair as needed.

Requirements

• High school diploma or equivalent.
• Eighteen months of experience in office/clerical activities, including the use of computer systems.
• Strong communication skills and ability to interact with a diverse public.
• Skill in working independently and as part of a professional office team.
• Ability to use Windows-based computer applications.

Nice-to-haves

• Experience with fiscal support and reconciliation processes.
• Familiarity with educational program delivery and community engagement.

Benefits

• Full-time position with a competitive salary.
• Opportunities for professional development and training.