Venue and Marketing Coordinator

About the position

The Venue and Marketing Coordinator is responsible for coordinating weddings, receptions, showers, meetings, and other events at various County-owned facilities. This role involves communicating with potential clients through various outlets, including email, phone calls, and online sources. The position demands flexibility, initiative, creativity, and excellent communication, marketing, social media, public relations, customer service, and organizational skills. Evening and weekend hours and travel to various sites within Allegheny County are required.

Responsibilities

• Coordinates and schedules events at Hartwood Acres Mansion, Hartwood Acres Stables, Allegheny County Courthouse, Family Courthouse Courtyard, County Office Building, and other County-owned facilities.
• Assists the Venue Manager with developing promotional materials and advertising campaigns.
• Establishes and maintains relationships and partnerships with hospitality, catering, entertainment, event rental companies, and other vendors.
• Serves as a point of contact for potential clients and vendors, answers questions, and shows venue space.
• Works with seasonal event staff to ensure adequate on-site coverage, staffing, and customer service for all events.
• Administers venue rentals with the Venue Manager, including preparing, executing, and monitoring contracts and agreements.
• Maintains and assists with updating venue rental websites, social media accounts, and marketing efforts.
• Arranges motion picture and television production filming on County-owned property.
• Supports County-sponsored special events and programs as needed.
• Performs other duties as required.

Requirements

• High School Diploma AND four (4) years of experience in event planning/coordination, marketing, or a related field.
• A current, valid PA Driver's License is required prior to appointment.
• Act 33/34 Clearances are required prior to appointment.
• Evening and weekend hours are required.
• Travel to various sites within Allegheny County will be required.

Nice-to-haves

• Knowledge of event coordination and planning.
• Knowledge of marketing, advertising, and public relations.
• Skill in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Skill in social media platforms, including Facebook and Instagram.